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Terms and Conditions for Workshops

Last updated: 13/09/2022

These terms and conditions apply to workshops which are sold by Iceland Travel with JVN Photography ehf.

Terms of Payment

Iceland Travel accepts Visa, MasterCard and American Express.

For all bookings made within 30 days prior to arrival to Iceland, a full payment must be made at the time of the booking.

For all bookings made 31 days or more prior to arrival to Iceland, a 20% non-refundable deposit must be paid at the time of the booking. The remainder of the total holiday price is to be paid 4 weeks (28 days) prior to arrival in Iceland. If payment in not received 28 days prior to arrival, Iceland Travel will treat this as a cancellation of the booking and withdraw its confirmation of services.

Please note: Some of our holiday packages may have stricter payment rules, and in those cases the specific information will be stated in the package details on our website.

Cancellation

A cancellation must be sent to Iceland Travel in writing, by e-mail, and need to be confirmed by Iceland Travel in order to be valid. In conformity with business practices within the Icelandic travel industry, the traveller is required to pay cancellation fees on the total holiday price as follows:

Time of cancellation for individual traveller(s):

More than 3 weeks (22+ days) prior to arrival 20%
3 weeks (21 days) and more than 1 week (8 days) 50%
1 week (7 days) and more than 72 hours 75%
72 hours’ notice and less 100%

 

Time of cancellation for groups of 10 individuals or more:

 More than 8 weeks (57 days) prior to arrival deposit*
8 weeks (56 days) and more than 6 weeks (43 days) 40%
6 weeks (42 days) and more than 4 weeks (29 days) 50%
4 weeks (28 days) and more than 2 weeks (15 days) 75%
2 weeks (14 days) and more than 72 hours 90%
Less than 72 hours 100%

 

*For group bookings of 31 rooms or more, a cancellation of 20% of the package price will apply 10 weeks (70 days) prior to arrival and for group bookings of more than 40 rooms, a 12 weeks (84 days) period will apply.

If a service that has been confirmed unconditionally is cancelled by Iceland Travel, for example, due to insufficient participation, cancellations will be made with at least 4 weeks’ (28 days) notice. Iceland Travel shall make every effort to provide similar alternative arrangements without additional costs. Should those alternatives not be to your satisfaction, a full refund will be made of the amount paid.

The counting method for cancellation charges excludes the day of arrival and starts on the date when we receive written notice of cancellation, or on the date upon which your cancellation is treated as occurring because of non-payment. A week is seven days.

Flights (Domestic/Greenland)

Special cancellation and changing conditions apply to flights to/from Greenland** and domestic flights within Iceland.

Air Iceland does not permit group bookings on any flights.

For flights to/from Greenland only

A 20% non-refundable deposit is required for all reservations on flights to and from Greenland.

If a reservation for individual traveller(s), groups or individual(s) within a group, is changed (time, date or destination) after the reservation is made, and until 8 weeks

(56 days) prior to departure, a 10% changing fee of the flight price per traveller will be charged.

**If a reservation for helicopter flight within Greenland is cancelled, a cancellation fee will be charged according to the helicopter company conditions.

The following applies to domestic flights within Iceland as well as to flights to/from Greenland.

If a reservation for individual traveller(s), groups or individual(s) within a group is cancelled within:

  • 8 weeks (56 days) and until 6 weeks (43 days) prior to departure, a 40% cancellation fee of the flight price per passenger will be charged. If a reservation is changed (time, date or destination) during this time, a 20% changing fee of the flight price per passenger will be charged.
  • 6 weeks (42 days) and until 4 weeks (29 days) prior to departure, a 60% cancellation fee of the flight price per passenger will be charged. If a reservation is changed (time, date or destination) during this time, a 30% changing fee of the flight price per passenger will be charged.
  • 4 weeks (28 days) and until 2 weeks (15 days) prior to departure, an 80% cancellation fee of the fare price per passenger will be charged. If a reservation is changed (time, date or destination) during this time, a 40% changing fee of the flight price per passenger will be charged.
  • 2 weeks (14 days) prior to departure, a 100% cancellation fee of the flight price per passenger will be charged. If a reservation is changed (time, date or destination) during this time, a 50% changing fee of the flight price per passenger will be charged.

Validity of Prices

All prices on the icelandtravel.is website are per person, unless otherwise specified, and includes VAT and all other taxes. When purchasing flights, airport taxes and fuel charges are not reflected in the price, and will be added to the holiday cost.

All rates quoted on our website are based on current purchasing prices in Iceland. Iceland Travel reserves the right to increase/decrease prices published on our website, without notice, in the event of currency fluctuation, changes to government taxes, or due to any other cost increases beyond Iceland Travel’s control. In this event, Iceland Travel will absorb an amount equivalent to 5% of the total holiday price. Amounts that exceed the 5%, will be charged to the traveller; however, travellers will be entitled to cancel their booking with a full refund if the surcharge exceeds 10%. No changes will be made to prices within 30 days prior to traveller’s departure to Iceland.

Please note: Unforeseen admission fees to nature sites are not included in the price.